Department of Curriculum, Instruction and Technology

Pentamation - Integrated Financial Management Service software designed to meet State Ed Dept requirements, including: accounting, payroll, budgeting, purchasing and HR modules, and the ability to add other modules.  Click here to see more information on Pentamation.

Finance Manager - Interactive Fund Accounting Software designed for NY municipal accounting activities: purchasing, payroll, general ledger, personnel, budgeting, and more.  Click here to see more information on Finance Manager.

Admin2000 - Financial Administrative Software that is custom-tailored exclusively  to meet the needs of New York State Public Schools. Admin2000 is a windows-based, internet ready solution. Lawlor Consultants, LTD. has combined their programming expertise with a thorough knowledge of the functions of a New York State's Public School Districts Administrative offices. Click here to see more information on Admin2000.

PC Link - Offers an electronic link between district and BOCES  for state reporting on employee attendance, and vendor bid processing.  For more information on PC Link, click here.

State Data Collection (State Aid) - Provides assistance with ST-3 and SA129 information.  For more information on SA, click here. 

INTEGRATED FINANCIAL MANAGEMENT SYSTEMS

This series of financial and administrative programs was designed exclusively for New York State municipal environments by a team of software developers, CPAs and school district personnel. The two delivery platforms included in this system are as follows:

Centralized System

The district's data is stored at Nassau BOCES and connects back to the district through communications lines. Nassau BOCES prints major reports; orders, stores and prints checks, transmits direct deposits and produces bank reconciliation, Employee Retirement System and Teacher Retirement System documents; and provides quarterly diskettes for New York State. Application support is  provided by the  Nassau BOCES staff.

De-centralized System

The district's data is stored at the local district. The district connects back through communications lines to Nassau BOCES for "disaster recovery." Nassau BOCES handles the disaster recovery by backing up the district's data on a daily basis and offering them the use of equipment at the Regional Information Center. The district prints major reports; orders, stores and prints checks, transmits direct deposits, produces bank reconciliation and W2s, Employee Retirement System and Teacher Retirement System documents; and provides quarterly diskettes for New York State. Application support is  provided by the Finance Manager staff. 

Accounting Manager

 

Payroll Manager

This module provides on-site control of all employee data and deductions. Deductions and tax-deferred options are unlimited. Reports include contract and earnings listings, edit listings, check registers, account code distributions and monthly state retirement expenditures.

This complete personnel management package maintains employment records, benefits packages, tenure status, attendance and emergency information.

This module aids in negotiation of employee contracts. It can create graphs including scatter grams, and calculates future benefits. Other modules offered are Requisition Manager, Bid Manager and Minutes Manager

A nine-column spreadsheet with user-defined column headings incorporates the New York State budgeting requirements. Budgets can be calculated on a dollar value, a percentage basis or the difference between selected items. The approved budget is imported into the Accounting Manager.

Contact: 
Peg Carlon, Program Supervisor
Mail: pcarlon@mail.nasboces.org
Telephone: 832-2750     
Fax: 832-2826

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Pentamation 

  The Nassau BOCES Integrated Financial Management Service-Pentamation is a comprehensive, open series, integrated financial and personnel management system designed to streamline the administration of school districts.

The system was designed specifically for use in education and was tailored to meet the requirements of the State Education Department and of Nassau BOCES component districts. It runs on IBM RS-6000 RISC processors and is offered using workstations on LANs. To simplify use, there are several levels of online help available.

School district administrators may subscribe to the service to meet their needs in the following areas:

Financial Management

This fully integrated and interactive financial accounting module is a database-driven system that updates all ledgers with each transaction. Complete budget preparation with "what if" analysis and projections is provided. The purchasing module automates a number of functions and allows for online purchase order printing, among other features. 

Human Resources

Payroll, personnel and applicant tracking modules are included. The applicant tracking module allows the district to maintain detailed information about job candidates, which can then be easily moved to the personnel system, where complete employee data are held.

The Pentamation system provides the flexibility to expand into other integrated modules, such as Fixed Assets, Investments, Accounts Receivable, Vendor Bidding and Warehouse Inventory. 

Contact: 
Peg Carlon, Program Supervisor
Mail: pcarlon@mail.nasboces.org
Telephone: 832-2750     
Fax: 832-2826                                                  Return to top

Admin2000

Lawlor Consultants Ltd. has been a part of the New York State Financial Software system for over twenty years. Combining programming expertise as well as a thorough knowledge of the functions of a Public School District’s Administrative office, Admin2000 is custom tailored exclusively for the New York State Public School District.

Accounts Payable Allows for the interactive entry of purchase orders and invoices for payment. Invoice totals automatically adjust outstanding encumbrances and charge the appropriate account codes. The system automatically checks all encumbered and invoice amounts against the code's unencumbered balance and will flag over-encumbered accounts.  Please click here for more detail.        Budget Preparation Simplifies the preparation and modification of the school district's budget while still in the development stage. The Admin2000 Budget Preparation system is totally integrated with the Admin2000 Accounts Payable and Bid Processing systems. At fiscal year end, the rollover procedure will install the new budget, carry over all open purchase orders, and make the appropriate appropriation adjustments to cover the rollover encumbrances.  Please click here for more detail.        General Ledger Allows the interactive entry of cash receipts, cash disbursements, and journal entries. An audit trail is maintained for every transaction. Admin2000 General Ledger totally interfaces with Admin2000 Accounts Payable and Payroll and automatically posts expenses in detail to the appropriate General Ledger accounts.  Please click here for more detail.        Bid Processing A complete package which simplifies the entry and processing of bids. Admin2000 Bid Processing automatically interfaces to Admin2000 Accounts Payable and Admin2000 Purchase Order Processing and will create purchase orders from bid or non-bid items while encumbering to appropriate accounts.  Please click here for more detail.        Purchase Order Processing Prepares purchase orders from on-line interactive data entry at the requisition level. Encumbrances to budget accounts are automatically posted when the purchase orders are printed.  Requisition entry made at location level with multiple level approval process for updates to purchase orders.  Unencumbered balances are verified at requisition level to flag overencumbered budget codes. Restrictions are defined at the user level.  Please click here for more detail.        Payroll Provides programs that will simplify the input and proving of a school district's payroll. Admin2000 Payroll is fully integrated with Admin2000 Personnel and Negotiations and will update an employee's salary according to their training level and step.  Full reporting features and on-line displays for tracking payroll information.  Full compliance with all state and federal regulations.   Please click here for more detail.        Personnel Provides a comprehensive overview of all employee activity and is integrated with Admin2000 Payroll and Negotiations.  Full reporting features and on-line displays for tracking employee information, including leave of absence, seniority, tenure and certifications.  Attendance tracking and reporting by bargaining units.  Please click here for more detail.        Negotiations Provides a development program which will simplify the preparation and modification of Salary Schedule entry while in the negotiations stage. Admin2000 Negotiations is integrated with Admin2000 Personnel and Payroll, and will update payroll salaries according to the employee's training level and step.  Please click here for more detail.        Contact:  Peg Carlon, Program Supervisor Mail: pcarlon@mail.nasboces.org Telephone: 832-2750      Fax: 832-2826 Return to top

PC Link

This service provides administrative users with a teleprocessing link between local district computers and the Nassau BOCES processors for the upload and download of information between certain BOCES systems and the district site. This service is available in stand-alone configuration or LAN. Support is provided through training, coordination and user group meetings. There are two PC-Link Modules:

Employee Attendance

 

Maintains district calendars and individual employee records, including absences and accrued days; linked to the district's payroll file at Nassau BOCES.

Bid-Comm

Provides commodity lists, generates user requests, assists in the establishment of bids and interacts with the district's budgetary accounting files at BOCES. An additional option prints purchase orders at the district office and keeps track of items purchased.

Contact: 
Peg Carlon, Program Supervisor
Mail: pcarlon@mail.nasboces.org
Telephone: 832-2750     
Fax: 832-2826

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Statewide Data Collection  (State Aid)

This service provides assistance with the annual collection and processing of ST-3 and SA129 information for the State Education Department.

Contact: 
Peg Carlon, Program Supervisor
Mail: pcarlon@mail.nasboces.org
Telephone: 832-2750     
Fax: 832-2826

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