Return to Headlines

Nassau BOCES receives grant for Document Imaging Service

Nassau BOCES announces it has received a grant of $131,098 from New York State. The award will be used to help component school districts to safeguard their documents.

Nassau BOCES and five component school districts will share the award: East Meadow UFSD, Great Neck UFSD, Plainedge UFSD, Syosset CSD and Uniondale UFSD. The grant serves as a financial catalyst for the participating districts by facilitating the transition from storing paper documents to online storage of digitized documents. The documents are scanned, digitized and uploaded to a web-based system that is hosted by Nassau BOCES.

“We are very pleased to have been awarded this grant for the sixth year in a row and that we can facilitate the movement of digital online document storage to the most efficient storage method,” said Paul Duignan, Senior Manager, technical services at Nassau BOCES Department of Curriculum, Instruction and Technology.

Districts are required to store personnel, financial and student documents for a period anywhere from two to twenty years. These documents have historically been kept in boxes in basements or costly storage facilities and have to be manually shredded when the time comes to destroy them. The transition from paper to 21st Century state-of-the-art technology will allow districts to save costs while being more efficient and saving time.

The Shared Services Document Imaging Grant allows for the expansion of the Nassau BOCES Document Imaging Service, which includes the scanning and digitizing of hard copy school records, as well as the conversion of microfilmed records to digital format. Digitizing and storing component school district records at Nassau BOCES provides online record access and removes exposure to damage from unexpected events.