Nassau BOCES receives grant for Document Imaging Service
Nassau BOCES announces it has received a grant of $131,098 from New York
State. The award will be used to help component school districts to
safeguard their documents.
Nassau BOCES and five component school districts will share
the award: East Meadow UFSD, Great Neck UFSD, Plainedge UFSD, Syosset
CSD and Uniondale UFSD. The grant serves as a financial catalyst for the
participating districts by facilitating the transition from storing
paper documents to online storage of digitized documents. The documents
are scanned, digitized and uploaded to a web-based system that is hosted
by Nassau BOCES.
“We are very pleased to have been awarded this grant for
the sixth year in a row and that we can facilitate the movement of
digital online document storage to the most efficient storage method,”
said Paul Duignan, Senior Manager, technical services at Nassau BOCES
Department of Curriculum, Instruction and Technology.
Districts are required to store personnel, financial and
student documents for a period anywhere from two to twenty years. These
documents have historically been kept in boxes in basements or costly
storage facilities and have to be manually shredded when the time comes
to destroy them. The transition from paper to 21st Century
state-of-the-art technology will allow districts to save costs while
being more efficient and saving time.
The Shared Services Document Imaging Grant allows for the
expansion of the Nassau BOCES Document Imaging Service, which includes
the scanning and digitizing of hard copy school records, as well as the
conversion of microfilmed records to digital format. Digitizing and
storing component school district records at Nassau BOCES provides
online record access and removes exposure to damage from unexpected
71 Clinton Road, P.O. Box 9195Garden City, NY 11530-9195