Tips: Please submit claims in a timely manner, especially at the end of the school year. Use the correct budget code -- Fund-CoSer-Activity Code-Object Code (e.g. A-003-1310-0486). Make sure your claim has the proper approval. Don't exceed expense limits or submit non-reimbursable expenses. Forms should be typed or filled out and signed in ink. When finished, please return to Business Services.

Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form must be submitted for approval of all conference or business travel no fewer than ten days prior to the event. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.

This form is used to request purchases using the Nassau BOCES corporate credit card when a vendor does not accept Purchase Orders. The form must be approved by the Requestor’s Executive Director and must follow normal procurement procedures (bids, quotes, etc.).

Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form is used for any travel arrangements that must be made using the Corporate Credit Card. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.

Authorization agreement for direct deposit for expense reimbursement.

Use MapQuest to calculate distances to other locations. Exceptions must be explained in writing.

Mileage Tips: Refer to this mileage chart for known distances between Nassau BOCES locations. Use Mapquest or Google Maps to calculate distances to other locations. Write address of location if it is not a Nassau BOCES location (e.g. Calhoun H.S., 1786 State St., Merrick, instead of Calhoun HS). All day event: submit mileage from HOME to EVENT to HOME and deduct your normal commute. Partial day event: if you travel from home to the event or from the event to home -- deduct mileage for your normal commute between HOME and WORK LOCATION. Intra-Day Event: submit mileage from WORK to EVENT to WORK. When completed, please return to Business Services.

Recommended reading for all employees who submit claims for meals, mileage or other reimbursable expenses.

Please return to Business Services.

This form will allow you to voluntarily donate to the Nassau BOCES Educational Foundation, a 501(c)(3) public charity dedicated to enhancing opportunities for students who attend or take part in Nassau BOCES schools, services or programs. Donations are totally voluntary and are tax deductible to the full extent of the law.