Tips: Please submit claims in a timely manner, especially at the end of the school year. Use the correct budget code -- Fund-CoSer-Activity Code-Object Code (e.g. A-003-1310-0486). Make sure your claim has the proper approval. Don't exceed expense limits or submit non-reimbursable expenses. Forms should be typed or filled out and signed in ink. When finished, please return to Business Services.

Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form must be submitted for approval of all conference or business travel no fewer than ten days prior to the event. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.

This form is used to request purchases using the Nassau BOCES corporate credit card when a vendor does not accept Purchase Orders. The form must be approved by the Requestor’s Executive Director and must follow normal procurement procedures (bids, quotes, etc.).

Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form is used for any travel arrangements that must be made using the Corporate Credit Card. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.

Authorization agreement for direct deposit for expense reimbursement.

Use MapQuest or Google Maps to calculate distances to other locations. Exceptions must be explained in writing.

Mileage Tips: Refer to the mileage chart above for known distances between Nassau BOCES locations. Use Mapquest or Google Maps to calculate distances to other locations. Write address of location if it is not a Nassau BOCES location (e.g. Calhoun H.S., 1786 State St., Merrick, instead of Calhoun HS). All day event: submit mileage from HOME to EVENT to HOME and deduct your normal commute. Partial day event: if you travel from home to the event or from the event to home -- deduct mileage for your normal commute between HOME and WORK LOCATION. Intra-Day Event: submit mileage from WORK to EVENT to WORK. When completed, please return to Business Services.

Recommended reading for all employees who submit claims for meals, mileage or other reimbursable expenses.

Please return to Business Services.

This form will allow you to voluntarily donate to the Nassau BOCES Educational Foundation, a 501(c)(3) public charity dedicated to enhancing opportunities for students who attend or take part in Nassau BOCES schools, services or programs. Donations are totally voluntary and are tax deductible to the full extent of the law.

Please refer to these Absence Management Basics to use the electronic request form at nassauboces.org/absencerequest. After logging in with their Nassau BOCES credentials, employees can complete an absence request, select a manager for approval and route the form appropriately. (Note: currently available to staff in departments that have elected to use the electronic form only.)

Please attach or promptly provide medical documentation to support your request. All completed forms should be returned to Human Resources, Attn: Lauren Shannon.

Please return to Human Resources.

Please return to Human Resources.

If the employee believes they qualify for a leave based on one of the six leave entitlements listed on the Families First Coronavirus Response Act (FFCRA) flyer, the employee should contact their department’s FMLA liaison for assistance in completing this form with all necessary paperwork. The FFCRA form should be submitted to Human Resources using the COVID19leave@nasboces.org email address.  

Si el empleado cree que califica para un permiso de ausencia basada en uno de los seis derechos de permisos de ausencia enumerados en el folleto de la Ley de Primera Respuesta de las Familias de Coronavirus (FFCRA), el empleado debe comunicarse con el coordinador de FMLA de su departamento para obtener ayuda para completar este formulario con toda la documentación necesaria. El formulario FFCRA debe enviarse a Recursos Humanos utilizando la dirección de correo electrónico COVID19leave@nasboces.org.

 Submit this form to: Human Resources, Attn: Sick Bank Coordinator

Por favor complete el formulario. Entregue este formulario y el documento médico a: Recursos Humanos, Atención: Coordinador del Banco de Enfermedad

Submit this form and medical documentation to: Human Resources, Attn: Sick Bank Coordinator

Please return to Human Resources.

Please return to Human Resources.

Complete and submit to your Assistant or Executive Director for approval.

Read the posted announcement for more information about leave requests for voting. Please return to Payroll.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Please return to Business Services.

Use this form for General Fund Budget Adjustments over $100,000. Please return to Business Services.

Use this form for General Fund Budget Adjustments under $100,000. Please return to Business Services.

Budget Adjustment - Under $100,000 (Electronic) - NEW

Need to buy something FAST? Use this form to request a purchase order in a jiffy. Please return to Business Services.

Use this form to add a vendor to the PeopleSoft system, or to change information about a vendor that is already in the system. Please return to Business Services. 

To amend an existing PO, attach this form to a requisition form and submit to the Purchasing Office. 

This reference document provides explanations detailing many of the expense account codes used for purchasing within PeopleSoft.

Electronic requisition form to be used when paper requisition must be submitted (i.e. End of Year, Detailed Emergency PO request, etc.). Please return to Business Services.

If your ship-to location is not already in the PeopleSoft database, use this form to add it. Please return to Business Services.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Please return to Payroll.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

This form must be downloaded to your computer and opened in Adobe Acrobat Reader or compatible software. Right-click and select "Save link as" or click here to download. Please return to Human Resources.

Please return to Payroll.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources

Please return to Human Resources

Please return to Human Resources

Please return to Human Resources

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources.

Download, complete and upload to your Department's RFP folder on OneDrive.  Be sure to follow the naming convention outlined in the file "how to complete an RFP form."

Request for Personnel (Electronic) - NEW

Please return to Human Resources.

Please return to Human Resources.

Please return to Human Resources

Please return to Payroll

For complete instructions regarding the use of this form, please visit the Instructions for the Unsatisfactory Substitute Reporting Process page.

Please return to Human Resources.

Please return to Human Resources.

Download, complete and upload to your Department's RFP Folder on OneDrive if the RFP you are completing is proposing a position less than full time status (1 FTE) for a salaried staff position.  Be sure to use the naming convention outlined in the file "how to complete an RFP form."

Complete this electronic form and submit it to Food Services at least five working days in advance. It must be signed by the Executive Director prior to the order being accepted by Food Services.

Complete this form and submit it, with a sample of the publication you need printed, to Kelly May in the Graphic Arts & Printing Service.

For complete instructions regarding the use of this form, see the Dignity for All Students Act page. 

Prepare this approval form in triplicate and submit via school principals to the district superintendent's office.

Please return to Transportation.

Fill out this form when you receive any type of legal document (including requests for student or employee records). Please return to Business Services.

This form is provided for parents and guardians whose child or children attend RSIP programs.

This form is provided for parents and guardians whose primary language is Spanish and whose child or children attend RSIP programs.

This legal document indicating a subject's consent to use their photos must be signed by an adult (aged 18 or older, excluding Nassau BOCES employees) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name, Nassau BOCES program or event may be used.

This Spanish-language legal document indicating a subject's consent to use their photos must be signed by an adult (aged 18 or older, excluding Nassau BOCES employees) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name, Nassau BOCES program or event may be used.

This legal document indicating a subject's consent to use their photos must be signed by a Nassau BOCES employee and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name and Nassau BOCES program may be used.

This legal document indicating consent to use student photos must be signed by a parent/legal guardian (or student if age 18 or older) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the student's name, Nassau BOCES program and school district may be used.

This legal document indicating consent to use student photos must be signed by a parent/legal guardian (or student if age 18 or older) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the student's name, Nassau BOCES program and school district may be used.