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Authorization Agreement for Direct Deposit for Expense Reimbursement and Electronic Access
Claims are submitted electronically now - please complete this form for access. For more information, visit the PeopleSoft help page.
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Conference/Business Travel Request
Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form must be submitted for approval of all conference or business travel no fewer than ten days prior to the event. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.
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Corporate Credit Card Purchase Request Form (Non-Conference Expenses Only).
This form is used to request purchases using the Nassau BOCES corporate credit card when a vendor does not accept Purchase Orders. The form must be approved by the Requestor’s Executive Director and must follow normal procurement procedures (bids, quotes, etc.).
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Corporate Credit Card Reservations for Conference/Business - NEW!
Note: This is a fillable PDF form. For best results, save the form and open it in Adobe Acrobat. This form is used for any travel arrangements that must be made using the Corporate Credit Card. Once Travel Conference Requests are approved by the District Superintendent's office they will be returned to employees and contact person via email with SharePoint link. Read Helpful Hints to Book BOCES Travel for more information.
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Tips for hassle-free expense claims
Recommended reading for all employees who submit claims for meals, mileage or other reimbursable expenses.
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Voluntary Payroll Deduction Authorization Form
This form will allow you to voluntarily donate to the Nassau BOCES Educational Foundation, a 501(c)(3) public charity dedicated to enhancing opportunities for students who attend or take part in Nassau BOCES schools, services or programs. Donations are totally voluntary and are tax deductible to the full extent of the law.
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Absence Electronic Request Form Instructions
Please refer to these Absence Management Basics to use the electronic request form at nassauboces.org/absencerequest. After logging in with their Nassau BOCES credentials, employees can complete an absence request, select a manager for approval and route the form appropriately. (Note: currently available to staff in departments that have elected to use the electronic form only.)
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Accommodation Request (ADA)
Please attach or promptly provide medical documentation to support your request. All completed forms should be returned to Human Resources, Attn: Lauren Shannon.
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COVID-19 Use of Sick Leave Request
The Nassau BOCES COVID-19 Use of Sick Leave Request Form should be submitted to Human Resources using the COVID19leave@nasboces.org email address.
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CSEA Formulario para Solicitud del Banco de Ausencia por Enfermedad
Por favor complete el formulario. Entregue este formulario y el documento médico a: Recursos Humanos, Atención: Coordinador del Banco de Enfermedad
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CSEA Sick Bank Donation
Submit this form to: Human Resources, Attn: Sick Bank Coordinator
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CSEA Sick Leave Bank Request
Submit this form and medical documentation to: Human Resources, Attn: Sick Bank Coordinator
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Ed/Tech Admin Request for Comp/Flex Time
Complete and submit to your Assistant or Executive Director for approval.
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Educational Administration Sick Bank Donation
Submit this form to: Human Resources, Attn: Sick Bank Coordinator
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Election Day Leave Request
Read the posted announcement for more information about leave requests for voting. Please return to Payroll.
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Flexible Spending Plan Change in Status/Election Change
Please return to Human Resources.
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New York State COVID-19 Paid Sick Leave Request Form
The New York State COVID-19 Paid Sick Leave form should be submitted to Human Resources using the COVID19leave@nasboces.org email address.
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Vaccination Leave Request
Upload this form along with a scanned copy of your vaccination card to the secured link provided in the form. The absence code CV should be used on the timesheet to indicate when the vaccination leave was used.
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Budget Adjustments - Under/Over $100,000
Use this form for General Fund Budget Adjustments over $100,000. Please return to Business Services.
Budget Adjustment Application (Electronic) - Use for under/over $100,000. Must be a user to be able to access.
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Emergency Purchase Order Request
Need to buy something FAST? Use this form to request a purchase order in a jiffy. Please return to Business Services.
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PeopleSoft - Add or Change Vendor
Use this form to add a vendor to the PeopleSoft system, or to change information about a vendor that is already in the system. Please return to Business Services.
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PeopleSoft - Amended Purchase Order
To amend an existing PO, attach this form to a requisition form and submit to the Purchasing Office.
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PeopleSoft - Object Code Definitions
This reference document provides explanations detailing many of the expense account codes used for purchasing within PeopleSoft.
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PeopleSoft - Requisition
Electronic requisition form to be used when paper requisition must be submitted (i.e. End of Year, Detailed Emergency PO request, etc.). Please return to Business Services.
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PeopleSoft - Ship-to Location
If your ship-to location is not already in the PeopleSoft database, use this form to add it. Please return to Business Services.
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Department of Homeland Security Form I-9
This form must be downloaded to your computer and opened in Adobe Acrobat Reader or compatible software. Right-click and select "Save link as" or click here to download. Please return to Human Resources.
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NY IT-2104 (Employee's Withholding Allowance Certificate)
Please return to Human Resources.
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NY IT-2104 E (Certificate of Exemption from Withholding)
Please return to Human Resources.
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Request For Personnel
Download, complete and upload to your Department's RFP folder on OneDrive. Be sure to follow the naming convention outlined in the file "how to complete an RFP form."
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Unsatisfactory Substitute Report
For complete instructions regarding the use of this form, please visit the Instructions for the Unsatisfactory Substitute Reporting Process page.
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Work Schedule - RFP Attachment
Download, complete and upload to your Department's RFP Folder on OneDrive if the RFP you are completing is proposing a position less than full time status (1 FTE) for a salaried staff position. Be sure to use the naming convention outlined in the file "how to complete an RFP form."
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Food Services Special Function Request
Complete this electronic form and submit it to Food Services at least five working days in advance. It must be signed by the Executive Director prior to the order being accepted by Food Services.
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Graphic Arts & Printing Request
Complete this form and submit it, with a sample of the publication you need printed, to Kelly May in the Graphic Arts & Printing Service.
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Legal Document Transmittal
Fill out this form when you receive any type of legal document (including requests for student or employee records). Please return to Business Services.
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Dignity for All Students Act (DASA) Incident Reporting Form
For complete instructions regarding the use of this form, see the Dignity for All Students Act page.
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Field Trip Instructional Plan
Prepare this approval form in triplicate and submit via school principals to the district superintendent's office.
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Media Opt-Out Form
This form is provided for parents and guardians whose child or children attend RSIP programs.
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Media Opt-Out Form (Spanish)
This form is provided for parents and guardians whose primary language is Spanish and whose child or children attend RSIP programs.
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Media Release - Adult
This legal document indicating a subject's consent to use their photos must be signed by an adult (aged 18 or older, excluding Nassau BOCES employees) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name, Nassau BOCES program or event may be used.
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Media Release - Adult (Spanish)
This Spanish-language legal document indicating a subject's consent to use their photos must be signed by an adult (aged 18 or older, excluding Nassau BOCES employees) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name, Nassau BOCES program or event may be used.
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Media Release - Nassau BOCES Employee
This legal document indicating a subject's consent to use their photos must be signed by a Nassau BOCES employee and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the subject's name and Nassau BOCES program may be used.
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Media Release - Student
This legal document indicating consent to use student photos must be signed by a parent/legal guardian (or student if age 18 or older) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the student's name, Nassau BOCES program and school district may be used.
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Media Release - Student (Spanish)
This legal document indicating consent to use student photos must be signed by a parent/legal guardian (or student if age 18 or older) and returned to the Communications Office. Prior to being sent, please inspect to ensure that all parts are completed and legible. Pre-typed labels with the student's name, Nassau BOCES program and school district may be used.
