Records Management and Document Imaging

  • Records Management Records Management provides both electronic document imaging and microfilming. Pickup and delivery of school documents is provided.
    Microfilming Service
    The Microfilming Service films school documents and provides an index of these items. A duplicate copy of the filmed documents is provided along with the originals.
    Electronic Document and Storage Management
    Electronic Document and Storage Management provides a secure, Web-based system that electronically stores scanned documents in a searchable standard format. The digitized documents are profiled and indexed for search and retrieval, making it quick and easy to find any document.
    The service:
    • allows districts to share and centralize current and past important documents
    • provides secure access to personnel who require access to the system
    • is available 24 hours a day, seven days a week
    • saves storage space and can grow with needs
    • is easy to use on any PC with Web access
    • requires no special software or setup
    • aligns with New York State requirements for document storage and retention (SARA)
    • provides robust disaster recovery protection • is available as both CD and microfilm backups.
    CoSer: 611.510, 611.520, 611.025 
doc imaging