Accurate as of August 31, 2021
Cleaning and sanitizing
Cleaning removes germs, dirt, and impurities from surfaces or objects. Cleaning works by using soap (or detergent) and water to physically remove germs from surfaces. This process does not necessarily kill germs, but by removing them, it lowers their numbers and the risk of spreading infection. Visibly soiled surfaces and objects must be cleaned first. If surfaces or objects are soiled with body fluids or blood, use gloves and other standard precautions to avoid coming into contact with the fluid. Remove the spill, and then clean and disinfect the surface.
Sanitizing lowers the number of germs on surfaces or objects to a safe level, as judged by public health standards or requirements. This process works by either cleaning or disinfecting surfaces or objects to lower the risk of spreading infection.
Routine cleaning of school settings includes:
- Cleaning high contact surfaces that are touched by many different people, such as light switches, handrails and doorknobs/handles
- Dust- and wet-mopping or auto-scrubbing floors
- Vacuuming of entryways and high traffic areas
- Removing trash
- Cleaning restrooms
- Wiping heat and air conditioner vents
- Spot cleaning walls
- Spot cleaning carpets
- Dusting horizontal surfaces and light fixtures
- Cleaning spills
Nassau BOCES will provide related service providers with additional cleaning supplies to ensure continuous disinfecting of classrooms and therapy rooms that service students with complex disabilities where multiple tools are used for communication, mobility, and instruction.
Smaller common areas, like kitchenettes and copy room areas, should have staggered use. Signage has been posted in common areas to remind staff of health and safety etiquette.
Disinfecting kills germs on surfaces or objects by using chemicals to kill germs on surfaces or objects. This process does not necessarily clean dirty surfaces or remove germs, but by killing germs on a surface after cleaning, it can further lower the risk of spreading infection.
- Cleaning and disinfection requirements from the Centers for Disease Control and Prevention (CDC) and the Department of Health will be adhered to.
- Custodial logs will be maintained that include the date, time and scope of cleaning and disinfection. Cleaning and disinfection frequency will be identified for each facility type and responsibilities will be assigned.
- Hand hygiene stations will be provided and maintained, including handwashing with soap, running warm water, and disposable paper towels, as well as an alcohol-based hand sanitizer containing 60% or more alcohol for areas where handwashing is not feasible.
- Regular cleaning and disinfection of facilities and more frequent cleaning and disinfection for high-risk areas used by many individuals and for frequently touched surfaces, including desks and cafeteria tables will be conducted.
- Regular cleaning and disinfection of restrooms will be performed.
- Cleaning and disinfection of exposed areas will be performed in the event an individual is confirmed to have COVID-19, with such cleaning and disinfection to include, at a minimum, all heavy transit areas and high-touch surfaces.
- Although cleaning and disinfection is primarily a custodial responsibility, appropriate cleaning and disinfection supplies will be provided to faculty and staff as approved by Central Administration.
- Additional paper towel dispensers may be installed in other designated spaces.
Upon request, Facilities Services will provide CDC approved disinfecting solutions for additional on the spot disinfecting. This should be done daily or between use as much as possible. Examples of frequently touched areas in schools may include:
- Bus seats and handrails.
- Buttons on vending machines and elevators.
- Changing tables.
- Classroom desks and chairs.
- Door handles and push plates.
- Handles on equipment (e.g., athletic equipment).
- Handrails, ballet barres.
- Dance studio floors.
- Kitchen and bathroom faucets.
- Light switches.
- Lunchroom tables and chairs.
- Positive Academic Support Solution (PASS) Rooms.
- Related Services Spaces.
- Shared computer or piano keyboards and mice.
- Shared desktops.
- Shared telephones.
- Hand sanitizer dispensers will be located and installed in approved locations.
- Hand sanitizer bottles will be distributed to staff as approved by Central Administration.
- Nassau BOCES ensures that all existing and new alcohol-based hand-rub dispensers, installed in any location, are in accordance with the Fire Code of New York State (FCNYS) 2020 Section 5705.5.
- Trash will be removed daily.
- Garbage cans or process for collecting trash during lunch periods in classrooms will be increased where necessary.
- No-touch trash receptacles will be utilized, where possible.
Fire Code Compliance Requirements
- Should building alterations be made, including changes or additions to facilities, Nassau BOCES will comply with the requirements of the 2020 New York State Uniform Fire Prevention and Building Code and the State Energy Conservation Code and submit all changes to the New York State Education Department (NYSED), Office of Facilities Planning.
- Project submissions will be sent to the NYSED, Office of Facilities Planning for review and approval.
- The function, position and operation of stair and corridor doors with automatic closers will remain unchanged.
- Nassau BOCES ensures compliance with the 2020 Building Condition Survey and Visual Inspections. Visual Inspections, scheduled to be completed in 2020, will be completed within the required deadlines.
Lead Testing Requirements
- Nassau BOCES will provide provisions to conduct the 2020 Lead-In-Water Testing as required by the New York State Department of Health (NYDOH) regulation 67-4. Lead-in-water testing will be conducted when the building is “normally occupied.” Sampling will not be conducted when the building is vacant or has been vacant for an extended period due to COVID-19 closure. Recommended procedures will be followed, to the extent possible, to provide clean and safe drinking water upon reopening.
- Nassau BOCES ensures that all new building construction and temporary quarter projects will be submitted to the NYSED, Office of Facilities Planning for a full code review.
- Any alterations to the configuration of existing classrooms or spaces or the introduction of temporary and/or movable partitions will be reviewed by our architectural consultants and submitted to the NYSED, Office of Facilities Planning and/or code enforcement officials for review and approval.
- Means of egress, fire alarm system, ventilation, and lighting, where affected, will be indicated on all submitted plans.
- Nassau BOCES ensures that all project submissions to NYSED, Office of Facilities Planning, only dedicated to “COVID-19 Reopening,” will be labeled as such for expedited review.
- For the installation of dividers in classrooms, libraries, cafeterias, auditoriums, gymnasiums, doors and other points of congregation, Nassau BOCES ensures the submission of detailed floor plans for NYSED, Office of Facilities Planning for review, consistent with the Form FP-AU Request for Approval of Use of a Facility.
- Alterations of cafeterias, libraries, auditoriums and gymnasiums for classroom use: A floor plan of the entire room indicating the furniture layout with egress aisles will be submitted to the NYSED, Office of Facilities Planning for review and approval. Lighting, ventilation, means of egress, and fire alarm coverage will be indicated.
- Nassau BOCES will comply with the 2020 New York State Building Code when plastic separators are used.
Space Expansion Requirements
- Should space expansion be required, projects will be submitted to the NYSED, Office of Facilities Planning for review and approval to ensure that the proposed spaces meet required building and fire codes.
- Nassau BOCES will provide a plan for new facilities for leasing and consult with a NYSED, Office of Facilities Planning for a preliminary evaluation. A Temporary Quarters (TQ) Project application and floor plan will be submitted for review.
Tents for Additional Space Requirements
- Should temporary or permanent tent structures be erected, they will adhere to the NYS Building Code. Nassau BOCES will provide plans to the NYSED, Office of Facilities Planning, for review and approval.
Plumbing Facilities and Fixtures Requirements
- Nassau BOCES ensures that the number of existing or altered toilet and sink fixtures in each school meet the minimum standards of the New York State Building Code. Any modifications to layouts or number of fixtures will be reviewed with a design professional to ensure NYSED compliance. In addition, all temporary facilities will be approved through the NYSED Office of Facilities Planning.
- Nassau BOCES ensures that each building provides one drinking fountain per one hundred occupants or will provide a written plan for a reasonable alternate source of drinking water.
- Prior to reopening a building, Facilities Services will flush the potable water sources and conduct a walkthrough checking for leaks or water intrusion.
- Nassau BOCES will encourage building occupants, including staff and students, to bring refillable water bottles to use with the drinking fountain. Water fountain buttons will be included in the daily disinfection routine.
Nassau BOCES has prepared written plans on how to maintain adequate, code required ventilation (natural or mechanical) as designed. Steps being taken to improve ventilation, where feasible in Nassau BOCES buildings, include the following:
- Increase ventilation rates, by increasing outdoor air. Further, open minimum outdoor air dampers to reduce or eliminate recirculation when appropriate.
- Operate the HVAC units in occupied mode for an extended period of time, where possible and appropriate, to enhance air exchanges in the building space.
- Ensure ventilation systems operate properly and provide acceptable indoor-air quality for the current occupancy level for each space.
- Disable demand-controlled ventilation (DCV).
- Improve central air filtration to higher-rated compatible filters, where possible based on HVAC capacity.
- Check filters to ensure they are within service life and appropriately installed.
- CDC: How To Clean and Disinfect Schools To Help Slow the Spread of Flu
- CDC: What Bus Transit Operators Need to Know About COVID-19
- CDC: Interim Guidance for Businesses and Employers Responding to Coronavirus Disease 2019 (COVID-19), May 2020
- NYS Department of Health: Interim Cleaning and Disinfection Guidance for Primary and Secondary Schools for COVID-19