State Reporting Data Warehouse

Available 6 or 12 hours per week.

The Shared Data Coordinator service provides a data specialist to assist central office and building level administrators. The specialist will assist in the planning, managing and evaluation of policies and procedures related to state and federal data collection and reporting through the Student Information Repository System (SIRS). This yearly service is available virtually for six or twelve hours per week. The duties of the Shared Data Coordinator may include:

• Training districts’ stakeholders on state reporting rules.
• Helping districts with data audits, including reports for data verification and cleansing. Problem solving common errors and eScholar/SIS template issues.
• Assisting districts in setting data reporting priorities.
• Helping establish processes and policies.
• Providing data facilitation training, including coordination of processes.
• Familiarizing staff with timelines, verification and certification cycles.

The District retains the responsibility for meeting all data reporting, verification and certification requirements, and must name a district employee as the designated District Data Coordinator DDC.

Districts receive REMOTE Support. 

• Nassau BOCES data technical staff will assist with getting data load ready.

• District CIO/DDC loads the data into Level 0.

• Nassau BOCES staff will check data for errors and completeness.

• Errors will be reviewed and corrections suggested to district staff.

Nassau BOCES offers an automated service for printing and distributing parent letters (Individual Student Reports - ISRs) for English Language Arts, Math, Science and NYSESLAT assessments. This service includes: printing letters in black and white or color, printing cover letters with digitized logos and signatures, inserting ISRs into envelopes and mailing them directly to parents or sending them back to the district for distribution.

Additionally, we also offer electronic versions of parent letters, which can be sent directly to your Student Information System Parent Portal or via an FTP site.

What is Certify?

This service automates validation of Student Information Systems and Special Education data for NYS Reporting

Who Can Use Certify?

• Districts can assign the management of their data to:
• District CIOs
• District/Building Registrars
• Central Office and Building Administrators

Why is Certify Valuable?

With the proper use of Certify, the value added will be important to the management of your data in your district, along with:

• Reducing the need for additional District Personnel by automating District manual labor
• Maximizing the amount of time to allow for the correction of errors through the daily error logs
• Pinpoints errors by Data Entry personnel
• Increase Accountability for Data Quality

What is Included in the Certify Service?

• Hosting services
• Automatic updates from the SMS and IEP System for an additional fee
• Training - both in groups and to individual districts
• User group meetings
• Telephone support to districts