Available 1, 2 or 3 days per week.

The Shared Data Coordinator service provides a data specialist to assist central office and building level administrators. The specialist will assist in the planning, managing and evaluation of policies and procedures related to state and federal data collection and reporting through the Student Information Repository System (SIRS).  This yearly service is available for one, two or three days per week or short term (five-day minimum). The duties of the Shared Data Coordinator may include:

• Training districts’ stakeholders on state reporting rules.
• Helping districts with data audits, including reports for data verification and cleansing. Problem solving common errors and eScholar/SIS template issues.
• Assisting districts in setting data reporting priorities.
• Helping establish processes and policies.
• Providing data facilitation training in-district, including coordination of processes.
• Familiarizing staff with timelines, verification and certification cycles.

The District retains the responsibility for meeting all data reporting, verification and certification requirements, and must name a district employee as the designated District Data Coordinator DDC.

District is provided with remote Level 0 support.

Data are load-ready for districts.

Nassau BOCES data technical staff will assist with getting data load-ready.  District CIO/DDC loads data into Level 0.  Nassau BOCES staff will check data for errors and completeness.  Errors will be reviewed and corrections suggested to district staff.

CIOs attend virtual meetings led by retired CIOs where they learn the ins and outs of being an effective CIO. During these meetings, they will discuss best practices for reporting their data and receive guidance as they work through the process. During the meetings, they discuss timely topics as they learn:

• The overall process for reporting their data.
• How to best manage their time and meet RIC and NYSED deadlines
• How to trouble-shoot specific issues
• Ways to build and communicate with their data team

This service is offered at no additional cost to the district.

Please reach out to Laura Caulin if you are interested in joining the New CIO User Group at lcaulin@nasbocesorg.

What is Certify?

This service automates validation of Student Informaion Systems and Sepcial Education data for NYS Reporting

Who Can Use Certify?

• Districts can assign the managment of their data to:
• District CIOs
• District/Building Registrars
• Central Office and Building Administrators

Why is Certify Valuable?

With the proper use of Certify, the value added will be important to the management of your data in your district along with:

• Reducing the need for additional District Personnel by automating District manual labor
• Maximizing the amount of time to allow for the correction of errors through the daily error logs
• Pinpoints errors by Data Entry personnel
• Increase Accountability for Data Quality

What is Included in the Certify Service?

• Hosting services
• Automatic updates from the SMS and IEP System for a additional fee
• Training - both in groups and to individual districts
• User group meetings
• Telephone support to districts