Manage members of your distribution list

This article covers how List Administrators can manage the members of their distribution lists (listservs) using Microsoft Outlook and Outlook on the Web. Note: These instructions are for listservs created in the Nassau BOCES Global Address List. If you create contact groups in your own email account in Outlook, you can find instructions on the Microsoft Support website.

Modify your list using Outlook (PC users only)

1. In Outlook, open the Address Book and select 'All Distribution Lists' beneath your List Administrator email address.

  • If your administrator email address does not appear among your mailboxes, follow these instructions to add your List Administrator mailbox to Outlook.
  • Check that you are using All Distribution Lists as the Adddress book instead of Offline Distribution Lists.

2. Double-click your listserv to open it.

3. Click Modify Members.

4. To add a person to the listserv, click Add.

  • Type the email address of the person you want to add.
  • Double click on the person's email address in the list.
  • The person's email address will appear in the Add section at the bottom of the window
  • Once you have added all of the email addresses that you wish to add to the listserv, click OK.
  • Click OK again to save your changes. You're done!
  • Note: If the email address of the person you wish to add does not appear in the Address Book, send an email to the List Manager at lists@nasboces.org so that it can be added to the Nassau BOCES Global Address List. Email addresses can only be added to listservs for recipients who have provided express permission to email them.

5. To remove a person from the listserv, click on their email address in the Members list and then click Remove.

  • Once you have finished removing the email addresses you want taken off the listserv, click OK.
  • Click OK again to save your changes. You're done!

Modify your list using Outlook on the Web (PC and Mac users)

1. Log in to Outlook on the Web.

  • Visit https://outlook.office.com/.
  • Be sure to log in using your List Administrator account credentials instead of your Nassau BOCES employee email.

2. Click the Settings icon at the top right of Outlook on the Web.

3. Scroll down and select Mail under Your App Settings.

4. Click General.

5. Click Distribution groups.

6. Locate the listserv you want to modify under 'Distribution groups I own' and double click on it to open it.

7. Click membership.

8. To add a user to the listserv, click the plus icon.

  • Type the email address of the person you want to add and then click the magnifying glass to search.
  • Click on the plus icon next to the user's email address.
  • The person's name will appear in the Members section at the top of the window.
  • Once you have added all of the email addresses that you wish to add to the listserv, click Save.
  • Note: If the email address of the person you wish to add does not appear in the Address Book, send an email to the List Manager at lists@nasboces.org so that it can be added to the Nassau BOCES Global Address List. Email addresses can only be added to listservs for recipients who have provided express permission to email them.

9. To remove a user from the listserv, click on the email address you want to remove. Then click the minus icon.

  • Click on the email address of the person you want to remove from the listserv
  • Then click the minus icon.
  • Click Save to save your changes.

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